A number of people wonder if the Internet fax is often the better and safer option for them in comparison with sending documents via the traditional fax machine. For a while now, lots of people have experienced some issues as regards whether the traditional way is a lot better than the more advanced way of sending documents, raising issues of costs, security and safety, and also the comfort and ease for both methods. But if you truly want the greater option, then it could be the usage of an online faxing services mainly because it covers anything from easy usage, cheaper cost, and it is safer and more secured compared to standard method. To help you determine if an online fax service is indeed the best one for your needs, here are some reasons that you ought to choose it:
• Security
In most office scenarios, there’s just one, at most two, fax machines for everyone to use. This means that anybody can just get your faxed documents because these will be lying around until someone retrieves them. By the time you obtain your own documents, everyone inside your office has read it. If you were to use online fax, there is no way that everyone should be able to read them. Why is this so using the Internet fax? As faxed documents are sent to your email address, no one can access it since they have to enter your password and with an encrypted transmission, you may be the only person to open the message. Your password and the encryption will keep your faxed documents safe and secure unless you access them yourself.
• Portability
If you travel a great deal, it may be too much of a hassle to bring a fax machine with you. Not just that, would not it be weird to hold one whenever you go to a meeting out of town? For an office worker, the most portable and lightest office equipment they’re able to bring along is a laptop. In order to send a fax, you can just whip out your laptop and send it in no time. Whereas when you send it the traditional way rather than with the Internet fax, you must choose a fax machine, which may take time and lots of money.
• Fast
Sending your documents online is a lot quicker. You don’t need to wait for your document to complete printing, which really takes a long time. It takes only a few seconds up to a minute to type in your email details, attach the document and click on the button and you are done. Compare that with waiting for around five to ten minutes. Definitely, Internet fax is indeed the best choice.
• Cost-Effective
If you evaluate the expense of the traditional fax machine and the subscription fee for an online faxing service, you will find that there is such a massive difference. A brand new fax machine would cost you not less than a hundred dollars, but for a monthly subscription to have an online faxing service, it wouldn’t go beyond $20. Usually online fax service providers possess monthly subscription plans that may only cost you $7.99 and that already includes 500 free pages per month, plus all the regular fax features, and they even give free trials.
